Rules and Policies Mountain Trail Running Ciucaș X3

Rules and Policies • Ciucaș X3

LOGISTICS

Ciucaș X3 is organized by the Ciucaș Rock-Climbing and Tourism Club Ploiesti, a non-profit, non-governmental, non-remunerative organization, with no lucrative purpose and no employees.

Ciucaș X3 is a sporting event dedicated to amateurs, professionals, and children, with the purpose of promoting outdoor movement.

Each participant accepts the race rules and confirms that he/she has read and understood them, by registering online or on-site.


FEES

Race 1 May - 1 June 2 June - 1 Sept
Cross Kaufland 18 Euro 22 Euro
Cross Family by IconLab
2 persons
3 persons
4 persons
5 persons

32 Euro
44 Euro
56 Euro
64 Euro

36 Euro
48 Euro
60 Euro
70 Euro
Half Marathon 30 Euro 36 Euro
The Ridge 36 Euro 40 Euro
Ultramarathon Crazy Wolf 70 Euro 80 Euro
Kids Race 140bpm Free Free
Race Registration on race day
Cross Kaufland 28 Euro
Cross Family by IconLab
2 persons
3 persons
4 persons
5 persons

42 Euro
56 Euro
66 Euro
76 Euro
Half Marathon 42 Euro
The Ridge 46 Euro
Ultramarathon Crazy Wolf N/A *
Kids Race 140bpm Free

* Registrations on race day are not possible for Ultramarathon Crazy Wolf.


REGISTRATION

The registration is done by filling in the form available at the following address: ciucasx3.ro/en/registration.html

After the registration, the name, race, category, club, and validation status are automatically recorded in the participants’ list.

The validation (payment confirmation) is done manually and, depending on the payment method, it may take between 1 and 20 days.

Each participant must pay the entry fee, which includes:


  1. Start kit, with Bib number.
  2. Personalized socks.
  3. Fridge magnet with motivational message.
  4. Timing (active timing system, without a timing chip).
  5. “Pasta Party” after the race.
  6. Medal (depending on the race) that is offered to all participants who finish the races in the indicated time.
  7. Hydration and support checkpoints on every race course.
  8. Isotonic beverages offered on the race course and at the Start/ Finish area.
  9. Ranking and electronic diploma.
  10. Photo albums.
  11. Videos and audio/ video editing – Remember the 12th edition 2022.
  12. Course marking, in addition to touristic markings.
  13. Medical assistance in case of need, in specific points designated by the organizers.
  14. Lottery with surprize prizes for participants and volunteers.
  15. 180 volunteers involved in the event.
  16. Logistics and race organization.

The participation declaration will be completed by each competitor at the time of online sign-up (this will be automatically received by email).

If, for a good reason, you wish to cancel the registration, we kindly ask you to notify us by sending an email at the following address contact@ciucasx3.ro

Until 01.07.2022, the fee can be refunded up to 50%. After this date, the fee will not be refunded and the following options will be available:


  1. Receiving the participation kit. Transportation costs will be paid for by the contestant and kits will be delivered starting with 01 November 2022.
  2. Transferring the registration to another contestant (the transfer is possible only until 1 august 2022, for a fee of 10 euro) The registration can be transferred to another person by sending an e-mail. Only after receiving a written confirmation from the organizers can you consider the registration valid.

NO SUBSEQUENT MODIFICATION IS POSSIBLE AFTER THIS DATE.

In case of withdrawal from the race, the participation fee will not be refunded.


Cross Family by IconLab Race Participation:

  • A team is formed by a minimum of 2 people and a maximum of 5 people, with at least one adult (18 years of age)
  • The team members must be related (parents, grandparents, uncles, cousins etc)

Ultramarathon Crazy Wolf Race Participation

No on-site registrations are allowed for the Ultramarathon race.

If a person registers for the Crazy Wolf Ultramarathon, pays the participation fee but does not meet the conditions, the participant will be automatically transferred to The Ridge or will keep the registration for the following year.


Rules and Entry Conditions for the Ultramarathon Race (Individual, Women Open, Men Open)

Participants must provide proof of the successful completion of:


(1) At least 2 trail marathons, in Romania or abroad, between 1 January 2020 and 2022. At least one of the two races must take place in 2022. Qualifying conditions:

  • The total ascent of the mountain marathon must be a minimum of 1500m
  • The total distance of the mountain marathon must be a minimum of 35 km. The only accepted exception: Retezat Sky Race, Custura Race
  • The participant must finish the qualifying mountain marathon in a maximum time of 7 hours
  • Exceptions to the 7 hours rule: Retezat Marathon and Transylvania 100 – 50 k race. All finishers within the race time limit will be considered.

OR


(2) One trail ultramarathon race in Romania or abroad, between 1 January 2020 and 2022. Qualifying conditions

  • The total ascent of the ultramarathon must be a minimum of 2000m
  • The total distance of the ultramarathon must be a minimum of 60 km. The only accepted exception: 2X2 Race
  • If the participant finished the ultramarathon in 2020, they must also provide proof of having finished one mountain marathon in 2022. If the participant finished an ultramarathon in 2021 or 2022, no additional races are required.

General rules:


  1. As proof of qualifying races, participants must provide links of their results in their Racehub account, during or after registration.
  2. The deadline for providing proof of qualifying races is 25 august 2022.
  3. The participant is under the obligation to verify these conditions and to send the required proof as demanded by the organizer, in the form and time limit mentioned above. If proof is not provided, the organizers will reject the participant’s ultramarathon registration request.
  4. Claims received after 25 august 2022 will not be considered.
  5. In the event that a person enrolls in the Ultramarathon race, pays the registration fee but does not meet the participation requirements on August 26, 2022, they will be automatically transferred to the marathon race (The Ridge).
  6. Entry fee refunds are only permitted in case of injuries. The participant must provide medical proof that they are uncapable of attending the race.
  7. Registrations with no valid links to results (rankings) for the 2 required marathons and/or ultramarathon race will not be considered.
  8. We reserve the right to evaluate qualifying races on a case-by-case basis and to reject races that do not fit the mountain marathon profile, as described above. Please do not insist on shorter races. These rules are not negotiable.

KIT

KIT BASIC:

  • Fridge magnet with motivational message
  • Personalized socks
  • Cast medal
  • Pasta party H12
  • Additional markings of the course
  • Food and hydration checkpoints
  • Electronic diploma
  • Prizes in products for age categories
  • Money prizes for Open categories
  • 180 volunteers involved in the event
  • Logistics and race organization

* All the participants will receive a Bib Number and will take part in the Pasta Party H12 at the end.


CATEGORIES *

HALF MARATHON, THE RIDGE:

MEN – with the following age categories:

  • 14-29 years
  • 30-39 years
  • 40-49 years
  • 50-59 years
  • 60-69 years
  • 70+ years

WOMEN – with the following age categories:

  • 14-29 years
  • 30-39 years
  • 40-49 years
  • 50-59 years
  • 60-69 years
  • 70+ years

CROSS KAUFLAND INDIVIDUAL

  • Women Open
  • Men Open

CROSS FAMILY BY ICONLAB

  • Open

ULTRAMARATON CRAZY WOLF

  • Women Open
  • Men Open

* The age at the time of the event is taken into consideration.


PRIZES

Prizes are awarded for categories with at least 5 enrolled competitors. If there is a category with less than 5 enrolled competitors, that category will be merged with the previous one. Exception: OPEN categories, regardless of the race.

The Open and Age categories will be awarded separate prizes. Winners of the Open Women/Man categories will not receive awards for their respective age category.

Timing is done per second; the winner is the one who passes the finish line in the shortest time, after fully completing the track and respecting the rules of the present Regulation.


HALF MARATHON:

Men And Women Open Prizes

  • 1st place – 480 Euro
  • 2nd place – 240 Euro
  • 3rd place – 120 Euro

Men: MEN’s OPEN, with the following age categories: 14-29 years, 30-39 years, 40-49 years, 50-59 years, 60-69 years, +70 years.

Women: WOMEN’s OPEN, with the following age categories: 14-29 years, 30-39 years, 40-49 years, 50-59 years, 60-69 years, +70 years.

Age Category Prizes

Products. No money prizes.


THE RIDGE:

Men And Women Open Prizes

  • 1st place – 520 Euro
  • 2nd place – 280 Euro
  • 3rd place – 160 Euro

Men: MEN’s OPEN, with the following age categories: 14-29 years, 30-39 years, 40-49 years, 50-59 years, 60-69 years, +70 years.

Women: WOMEN’s OPEN, with the following age categories: 14-29 years, 30-39 years, 40-49 years, 50-59 years, 60-69 years, +70 years.

Age Category Prizes

Products. No money prizes.


CROS KAUFLAND

Men And Women Open Prizes

  • 1st place – 200 Euro
  • 2nd place – 120 Euro
  • 3rd place – 80 Euro

No awards given for age categories.


CROSS FAMILY Open

  • 1st place – Product prizes
  • 2nd place – Product prizes
  • 3rd place – Product prizes

No awards given for age categories.


ULTRAMARATON CRAZY WOLF:

Men And Women Open Prizes

  • 1st place – 500 Euro
  • 2nd place – 400 Euro
  • 3rd place – 300 Euro

No prizes given for age categories.


The organizers reserve the right to award other prizes, which are announced before the start of the race. Each participant who finishes the race within the time indicated by the organizers will receive the Ciucaș X3 medal.

ATTENTION! The payment of cash prizes is made exclusively online, via payment order, from the club’s account into the holder’s account, until the date of 30 November 2022.


PROGRAM

Friday 09 September 2022

  • 18:00 – 22:00 • Kit Pick-up – Cheia Sports Hall (Cross Kaufland, Cross Family by IconLab, Half Marathon, The Ridge, Ultramarathon Crazy Wolf

Saturday 10 September 2022

  • 06:00 • Start Ultramarathon Crazy Wolf
  • 07:00 – 9:15 • Kit Pick-up The Ridge
  • 9:30 • Start The Ridge
  • 14:00 – 16:00 • Kit Pick-up Kids Race 140bpm
  • 16:30 • Start Kids Race 140bpm
  • 17:00 – 20:00 • Kit Pick-up Cross Kaufland, Cross Family by IconLab, Half Marathon
  • 19:00 • Award ceremony The Ridge
  • 07:00 – 22:00 • Expo and Shop Ciucaș X3
  • 11:00 – 17:00 • Pasta Party H12
  • 12:00 – 24:00 • Participants’ arrivals

Sunday 11 September 2022

  • 00:00 – 12:00 • Participants’ arrivals Ultramarathon Crazy Wolf
  • 07:00 – 09:30 • Kit Pick-up Half Marathon
  • 7:00 – 10:00 • Kit Pick-up Cross Kaufland and Cross Family by IconLab
  • 10:00 • Start Half Marathon
  • 10:30 • Start Cross Kaufland and Cross Family by IconLab
  • 11:00 – 17:00 • Participants’ arrivals
  • 12:00 – 13:30 • Kit Pick-up Kids Race 140bpm
  • 13:00 • Award ceremony Ultra
  • 14:00 • Start Kids Race 140bpm
  • 15:30 • Award ceremony Cross
  • 07:00 – 17:00 • Expo and Shop Ciucaș X3
  • 11:00 – 17:00 • Pasta Party H12

Depending on weather conditions or unforeseen events, changes may occur, which will be announced by the organizers.

Changes in weather conditions or course status may lead to changes in arrival times at checkpoints. The races’ maps display time limits for normal weather conditions.

Participants who do not meet the checkpoint deadlines will be stopped, for their own safety, and will have to go back to the finish point accompanied by the organizers.

If changes occur in this program, they will be announced by the organizers in due time on all communication channels: e-mail, Facebook, site.


RACE CANCELLATION

The organizers reserve the right to change the course at any given moment. All course changes will be announced in due time.

The organizers reserve the right to cancel/postpone the race in exceptional cases, under the condition that all participants are announced in due time.

In case of extreme weather conditions and/or other special conditions, the organizers reserve the right to stop the race or modify time deadlines.

In case of a force majeure, by which we mean any extraordinary events that may influence the race’s status or progress, such as major flooding, natural disasters, pandemic or major political events, that may determine the organizers to cancel the race, the participation fee will not be returned and the event will be scheduled for another date.


PARTICIPATION

The contest is open only for those who turned 18 and are medically fit to sustain this kind of effort, based on an affidavit signed when validating the registration.

People who turned 14 are allowed to participate only after presenting a notary deposition from both parents/ legal guard and a medical certificate stating they are able to participate to a mountain half marathon or marathon, depending on the situation.


EQUIPMENT

MANDATORY equipment Half Marathon, The Ridge, Cross Kaufland, Cross Family by IconLab:


  1. Bib number (provided by the organizer), which should be worn in front, so that it is visible during the whole race
  2. Footwear suitable for mountain running
  3. A bottle of water (0.5 l recommended)
  4. We also recommend the following:
    – energy bars or energy gels
    – raincoat/ wind jacket
    – mobile phone (fully charged

MANDATORY equipment for Ultramarathon Crazy Wolf:


  1. Bib number (provided by the organizer), which should be worn in front, so that it is visible during the whole race
  2. Footwear suitable for mountain running
  3. Backpack / small backpack / fanny pack
  4. Mobile phone
  5. Water bottle / camelback bag
  6. Waterproof jacket
  7. Hat / headband / buff
  8. Trousers / long tights
  9. Frontal flashlight
  10. Survival foil
  11. Course map

The equipment will be checked at the starting point and randomly during the race, as well as at the finish line. If one or more objects from the mandatory equipment are missing, the participant will be disqualified.

Attention! The mandatory equipment may change, depending on the weather conditions.


CHECKPOINTS

Checkpoints and aid stations will be available along the race course. Energy drinks, water, fruits, sugar, and other foods will be available.

The checkpoints and aid stations will be marked accordingly and will be visible. There will also be mobile, unannounced checkpoints.


DISQUALIFICATION

The organizers reserve the right to disqualify any participant who does not observe this regulation or in any of the following situations:


  • Losing or changing the Bib number;
  • Deviating from the route;
  • Using any means of transportation during the race;
  • Leaving equipment on the course;
  • Throwing garbage on the course; used wrappers can be left at checkpoints;
  • Refusing to help another runner in difficulty within the limits of the rule “Primum non nocere” – First, do no harm;
  • Lack of respect towards other competitors, organizers, volunteers;
  • Exceeding the time limit previously announced by the organizers.


SAFETY

During the race, the traffic will not be restricted on the open-road areas. During the race, vehicles, tourists, and animals can be encountered on the course. This means that participants must respect the traffic rules imposed by law.

Any accident that involves participants at the Ciucaș X3 race, accident that occurs because the race rules or traffic rules imposed by law were violated, will be the responsibility of those involved in the accident.

Runners are responsible for participating in this race, the organizers do not assume any liability in the event that a competitor is hurt or injured or other consequences occur due to the participation in this race.

There will be a first-aid point where medical service will be provided in case of need.

The organizers are not responsible for lost or forgotten things on the course during the contest. These will be collected by volunteers and brought to the Lost Objects.


SUPPORTERS

It is forbidden for supporters and spectators to accompany participants in the race. Any outside help is forbidden except at aid stations, where participants can receive food and energy drinks from supporters and spectators. This designated space will be delimited and marked by the organizers.

During the race, each participant must carry their own equipment and they are not allowed to receive outside help.

Organizers may penalize / disqualify participants whose supporters do not observe these rules.


FAQ

If, for a good reason, you wish to cancel the registration, we kindly ask you to notify us, by sending an email at the following address contact@ciucasx3.ro

Until 1 July 2022, you will be refunded 50% of the entry fee. After this date, the fee will not be refunded and the following options will be available:

  1. Receiving the participation kit. Transportation costs will be paid for by the participant and kits will be delivered starting with 01 November 2022.
  2. Transferring the registration to another contestant. The participant can be transferred to another person by sending an e-mail. Only after receiving a written confirmation from the organizers you can consider the registration valid.

ATTENTION! ANY MODIFICATION IMPLIES A FEE OF 10 EUR AND IT IS POSSIBLE ONLY UNTIL 1 AUGUST 2022.

NO SUBSEQUENT MODIFICATION IS POSSIBLE AFTER THAT DATE.

In case of withdrawal from the race, the entry fee will not be refunded.

Transferring the registration to another contestant is possible ONLY until 1 August 2022 and implies a fee of 10 Euro.

The registration can be transferred to another person by sending an e-mail. Only after receiving a written confirmation from the organizers you can consider the registration valid.

Except the Ultramarathon race, where the transfer is made only on the basis of an evaluation of the participants' past experience.

Transfer from one race to another is ONLY possible until August 1, 2022.

In order to achieve that, send an e-mail to contact@ciucasx3.ro. The written confirmation sent by the organizers via e-mail represents the transfer validation.

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