Rules and Policies Mountain Trail Running Ciucaș X3

Rules and Policies • Ciucaș X3

LOGISTICS

Ciucaș X3 is organized by the Ciucaș Rock-Climbing and Tourism Club Ploiesti, a non-profit, non-governmental, non-remunerative organization, with no lucrative purpose and no employees.

Ciucaș X3 is a sporting event dedicated to amateurs, professionals, and children, with the purpose of promoting outdoor movement.

Each participant accepts the race rules and confirms that he/she has read and understood them, by registering online or on-site.


FEES

Race 1 March - 13 March 14 March - 31 May 1 June - 1 Sept
Cross 22 Euro 26 Euro 28 Euro
Cross Family by IconLab
2 persons
3 persons
4 persons
5 persons

28 Euro
42 Euro
56 Euro
64 Euro

34 Euro
48 Euro
62 Euro
68 Euro

34 Euro
48 Euro
62 Euro
68 Euro
Half Marathon 26 Euro 32 Euro 34 Euro
The Ridge 32 Euro 38 Euro 42 Euro
Kids Race 4 Euro 8 Euro 8 Euro
Race Registration on race day
Cross 28 Euro
Cross Family by IconLab
2 persons
3 persons
4 persons
5 persons

42 Euro
54 Euro
66 Euro
72 Euro
Half Marathon 40 Euro
The Ridge 48 Euro
Kids Race 8 Euro

REGISTRATION

The registration is done by filling in the form available at the following address: ciucasx3.ro/en/registration.html

After the registration, the name, race, category, club, and validation status are automatically recorded in the participants’ list.

The validation (payment confirmation) is done manually and, depending on the payment method, it may take between 1 and 20 days.

Each participant must pay the entry fee, which includes:


  1. Start kit, with Bib number.
  2. Heat-resistant mug Ciucaş X3.
  3. Personalized socks.
  4. Fridge magnet with motivational message.
  5. Textile bag.
  6. Timing (active timing system, without a timing chip).
  7. “Pasta Party” after the race.
  8. Medal (depending on the race) that is offered to all participants who finish the races in the indicated time.
  9. Hydration and support checkpoints on every race course.
  10. Isotonic beverages offered on the race course and at the Start/ Finish area.
  11. Ranking.
  12. Photo albums, based on Bib number.
  13. Videos and audio/ video editing – Remember the 2024 edition.
  14. Course marking, in addition to touristic markings.
  15. Medical assistance in case of need, in specific points designated by the organizers.
  16. Lottery with surprize prizes for participants and volunteers.
  17. 180 volunteers involved in the event.
  18. Logistics and race organization.

The participation declaration will be completed by each competitor at the time of online sign-up (this will be automatically received by email), it can also be filled out on location when picking up the participation kit.

If, for a good reason, you wish to cancel the registration, we kindly ask you to notify us by sending an email at the following address contact@ciucasx3.ro

Until 1 July 2024, the fee can be refunded up to 50%. After this date, the fee will not be refunded and the following options will be available:


  1. Receiving the participation kit. Transportation costs will be paid for by the contestant and kits will be delivered starting with 1 November 2024, on the condition that he / she announces by email that he / she will not participate until 1 September 2024.
  2. Transferring the registration to another contestant (the transfer is possible only until 15 August 2024, for a fee of 10 euro) The registration can be transferred to another person by sending an e-mail. Only after receiving a written confirmation from the organizers can you consider the registration valid.

NO SUBSEQUENT MODIFICATION IS POSSIBLE AFTER THIS DATE.

In case of withdrawal from the race, the participation fee will not be refunded.


Cross Family by IconLab Race Participation:

  • A team is formed by a minimum of 2 people and a maximum of 5 people, with at least one adult (18 years of age)
  • The team members must be related (parents, grandparents, uncles, cousins etc)

KIT

KIT BASIC:

  • Heat-resistant mug Ciucaş X3.
  • Personalized socks
  • Fridge magnet with motivational message
  • Textile bag
  • Cast medal
  • Pasta party H12
  • Additional markings of the course
  • Food and hydration checkpoints
  • Electronic diploma
  • Prizes in products for age categories
  • Money prizes for Open categories
  • 180 volunteers involved in the event
  • Logistics and race organization

* All the participants will receive a Bib Number and will take part in the Pasta Party H12 at the end.


CATEGORIES *

Half Marathon, The Ridge:

MEN – with the following age categories:

  • 14-29 years
  • 30-39 years
  • 40-49 years
  • 50-59 years
  • 60-69 years
  • 70+ years

WOMEN – with the following age categories:

  • 14-29 years
  • 30-39 years
  • 40-49 years
  • 50-59 years
  • 60-69 years
  • 70+ years

Cross Individual

  • Women Open
  • Men Open

Cross Family by IconLab

  • Open

* The age at the time of the event is taken into consideration.


PRIZES

Prizes are awarded for categories with at least 5 enrolled competitors. If there is a category with less than 5 enrolled competitors, that category will be merged with the previous one. Exception: OPEN categories, regardless of the race.

The Open and Age categories will be awarded separate prizes. Winners of the Open Women/Man categories will not receive awards for their respective age category.

Timing is done per second; the winner is the one who passes the finish line in the shortest time, after fully completing the track and respecting the rules of the present Regulation.


Half Marathon:

Men And Women Open Prizes

  • 1st place – 480 Euro
  • 2nd place – 240 Euro
  • 3rd place – 120 Euro

Men: MEN’s OPEN, with the following age categories: 14-29 years, 30-39 years, 40-49 years, 50-59 years, 60-69 years, +70 years.

Women: WOMEN’s OPEN, with the following age categories: 14-29 years, 30-39 years, 40-49 years, 50-59 years, 60-69 years, +70 years.

Age Category Prizes

Products. No money prizes.


The Ridge:

Men And Women Open Prizes

  • 1st place – 520 Euro
  • 2nd place – 280 Euro
  • 3rd place – 160 Euro

Men: MEN’s OPEN, with the following age categories: 14-29 years, 30-39 years, 40-49 years, 50-59 years, 60-69 years, +70 years.

Women: WOMEN’s OPEN, with the following age categories: 14-29 years, 30-39 years, 40-49 years, 50-59 years, 60-69 years, +70 years.

Age Category Prizes

Products. No money prizes.


Cross

Men And Women Open Prizes

  • 1st place – 200 Euro
  • 2nd place – 120 Euro
  • 3rd place – 80 Euro

No awards given for age categories.


Cross Family by IconLab Open

  • 1st place – Product prizes
  • 2nd place – Product prizes
  • 3rd place – Product prizes

No awards given for age categories.


The organizers reserve the right to award other prizes, which are announced before the start of the race. Each participant who finishes the race within the time indicated by the organizers will receive the Ciucaș X3 medal.

ATTENTION! The payment of cash prizes is made exclusively online, via payment order, from the club’s account into the holder’s account, until the date of 30 November 2024.


PROGRAM

Friday 6 September 2024

  • 18:00 – 21:00 • Kit Pick-up – Cheia Sports Hall (Cross, Cross Family by IconLab, Half Marathon, The Ridge

Saturday 7 September 2024

  • 08:00 – 10:00 • Kit Pick-up The Ridge
  • 08:00 – 10:30 • Kit Pick-up Cross and Cross Family by IconLab
  • 10:00 • Start The Ridge
  • 11:00 • Start Cross and Cross Family by IconLab
  • 14:00 – 16:00 • Kit Pick-up Kids Race
  • 15:30 • Award ceremony Cross and Cross Family by IconLab
  • 16:30 • Start Kids Race
  • 17:00 – 20:00 • Kit Pick-up Half Marathon
  • 19:00 • Award ceremony The Ridge
  • 08:00 – 22:00 • Expo and Shop Ciucaș X3
  • 11:00 – 17:00 • Pasta Party H12
  • 12:00 – 24:00 • Participants’ arrivals

Sunday 8 September 2024

  • 08:00 – 09:30 • Kit Pick-up Half Marathon
  • 10:00 • Start Half Marathon
  • 11:00 – 17:00 • Participants’ arrivals
  • 12:00 – 13:30 • Kit Pick-up Kids Race
  • 14:00 • Start Kids Race
  • 16:00 • Award ceremony Half Marathon
  • 08:00 – 17:00 • Expo and Shop Ciucaș X3
  • 11:00 – 17:00 • Pasta Party H12

Depending on weather conditions or unforeseen events, changes may occur, which will be announced by the organizers.

Changes in weather conditions or course status may lead to changes in arrival times at checkpoints. The races’ maps display time limits for normal weather conditions.

Participants who do not meet the checkpoint deadlines will be stopped, for their own safety, and will have to go back to the finish point accompanied by the organizers.

If changes occur in this program, they will be announced by the organizers in due time on all communication channels: e-mail, Facebook, site.


RACE CANCELLATION

The organizers reserve the right to change the course at any given moment. All course changes will be announced in due time.

The organizers reserve the right to cancel/postpone the race in exceptional cases, under the condition that all participants are announced in due time.

In case of extreme weather conditions and/or other special conditions, the organizers reserve the right to stop the race or modify time deadlines.

In case of a force majeure, by which we mean any extraordinary events that may influence the race’s status or progress, such as major flooding, natural disasters, pandemic or major political events, that may determine the organizers to cancel the race, the participation fee will not be returned and the event will be scheduled for another date.


PARTICIPATION

The contest is open only for those who turned 18 and are medically fit to sustain this kind of effort, based on an affidavit signed when validating the registration.

People who turned 14 are allowed to participate only after presenting a notary deposition from both parents/ legal guard and a medical certificate stating they are able to participate to a mountain half marathon or marathon, depending on the situation.


EQUIPMENT

MANDATORY equipment Half Marathon, The Ridge, Cross, Cross Family by IconLab:


  1. Bib number (provided by the organizer), which should be worn in front, so that it is visible during the whole race
  2. Footwear suitable for mountain running
  3. A bottle of water (0.5 l recommended)
  4. We also recommend the following:
    – energy bars or energy gels
    – raincoat/ wind jacket
    – mobile phone (fully charged

The equipment will be checked at the starting point and randomly during the race, as well as at the finish line. If one or more objects from the mandatory equipment are missing, the participant will be disqualified.

Attention! The mandatory equipment may change, depending on the weather conditions.


CHECKPOINTS

Checkpoints and aid stations will be available along the race course. Energy drinks, water, fruits, sugar, and other foods will be available.

The checkpoints and aid stations will be marked accordingly and will be visible. There will also be mobile, unannounced checkpoints.


DISQUALIFICATION

The organizers reserve the right to disqualify any participant who does not observe this regulation or in any of the following situations:


  • Losing or changing the Bib number;
  • Deviating from the route;
  • Using any means of transportation during the race;
  • Leaving equipment on the course;
  • Throwing garbage on the course; used wrappers can be left at checkpoints;
  • Refusing to help another runner in difficulty within the limits of the rule “Primum non nocere” – First, do no harm;
  • Lack of respect towards other competitors, organizers, volunteers;
  • Exceeding the time limit previously announced by the organizers.


SAFETY

During the race, the traffic will not be restricted on the open-road areas. During the race, vehicles, tourists, and animals can be encountered on the course. This means that participants must respect the traffic rules imposed by law.

Any accident that involves participants at the Ciucaș X3 race, accident that occurs because the race rules or traffic rules imposed by law were violated, will be the responsibility of those involved in the accident.

Runners are responsible for participating in this race, the organizers do not assume any liability in the event that a competitor is hurt or injured or other consequences occur due to the participation in this race.

There will be a first-aid point where medical service will be provided in case of need.

The organizers are not responsible for lost or forgotten things on the course during the contest. These will be collected by volunteers and brought to the Lost Objects.


SUPPORTERS

It is forbidden for supporters and spectators to accompany participants in the race. Any outside help is forbidden except at aid stations, where participants can receive food and energy drinks from supporters and spectators. This designated space will be delimited and marked by the organizers.

During the race, each participant must carry their own equipment and they are not allowed to receive outside help.

Organizers may penalize / disqualify participants whose supporters do not observe these rules.


FAQ

If, for a good reason, you wish to cancel the registration, we kindly ask you to notify us, by sending an email at the following address contact@ciucasx3.ro

Until 1 July 2024, you will be refunded 50% of the entry fee. After this date, the fee will not be refunded and the following options will be available:

  1. Receiving the participation kit. Transportation costs will be paid for by the participant and kits will be delivered starting with 01 November 2024.
  2. Transferring the registration to another contestant. The participant can be transferred to another person by sending an e-mail. Only after receiving a written confirmation from the organizers you can consider the registration valid.

ATTENTION! ANY MODIFICATION IMPLIES A FEE OF 10 EUR AND IT IS POSSIBLE ONLY UNTIL 15 AUGUST 2024.

NO SUBSEQUENT MODIFICATION IS POSSIBLE AFTER THAT DATE.

In case of withdrawal from the race, the entry fee will not be refunded.

Transferring the registration to another contestant is possible ONLY until 15 August 2024 and implies a fee of 10 Euro.

The registration can be transferred to another person by sending an e-mail. Only after receiving a written confirmation from the organizers you can consider the registration valid.

Transfer from one race to another is ONLY possible until 15 August 2024.

In order to achieve that, send an e-mail to contact@ciucasx3.ro. The written confirmation sent by the organizers via e-mail represents the transfer validation.

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